Administration Assignment Example | Topics and Well Written Essays - 2500 words - 4

Administration - Assignment Example Failure to secure the payroll records and data can pilot identify theft, public relations problems and government fines. 2. How substantiation procedures guarantee that an employee’s claim for an allowance is substantiated: Employees must provide substantiated information and records to claim their allowances. The key principle fundamental expense substantiation is that to subtract work expenses; the employee needs to substantiate them by acquiring written proof of the expense. The records of written proof or substance provide evidence of spent finances. They provide prove that the expense was incurred and required reimbursement. The substantiation procedures ensure that the employee provides documentation for the expenses incurred to ensure proper auditing and limit frauds (Revenue Service 2009). 3. Records related to payroll management: Every organization must keep employee payroll information to include records and data. The payroll records include the employee name and address, social security number, pay rates; total wages earned, deductions and net pay, bank account details and employee benefits like health insurance premiums and retirement contributions. The payroll management must keep these data and records for duration of three years before making any alterations unless otherwise stated or at the request of the employee (Revenue Service 2009). 4. Key Items that required calculating an employee’s gross pay: Gross pay of an employee is the total amount of money paid before taxes or before other deductions is subtracted from the total remuneration. The gross pay includes basic remuneration, allowances, compensation for services including overtime pay, bonuses, commissions and any other amounts deemed payable by the employer that are found in the personnel appointment data. In addition, the gross pay includes interests, rents, royalties, alimony, annuities and pensions found in the bank statements of the employee (Revenue Service